Administrative Assistant

Posted on Virtual Assistant

COMPANY INFORMATION:

You should never settle for less than you deserve. The price for pain is infinite, and that’s why we will fight for full and fair Unity is the world’s leading platform for creating and operating real-time 3D (RT3D) content. Creators, ranging from game developers to artists, architects, automotive designers, filmmakers, and others, use Unity to make their imaginations come to life. Unity’s platform provides a comprehensive set of software solutions to create, run and monetize interactive, real-time 2D and 3D content for mobile phones, tablets, PCs, consoles, and augmented and virtual reality devices.

JOB DESCRIPTION:

Come join Unity as a Full-time Contractor, Remote Administrative Assistant, the Desk! In this high visibility role, you will provide remote support to departmental leaders across the organization to ensure seamless daily operations. If you thrive on prioritizing and multitasking in order to help support busy executives, come be a part of our journey!

This Full-time, Remote Contractor opportunity will be approximately 6-12 months

Responsibilities

Provide executive administrative support on a global/regional scale and manage multiple executive calendars simultaneously
Work within a highly collaborative team environment whilst working remotely with minimal supervision, ability to adapt to a variety of personalities and communication styles
Be highly organized, proactive and solution oriented with strong verbal and written communication skills
Arrange domestic and international travel
Prepare expense reports with a high degree of detail and accuracy
Hold a have high level of integrity and maintain confidentiality of sensitive information
Assist with offsite event coordination with the ability to multi-task proactively in a fast-paced environment across multiple time zones

Requirements

Executive Assistant Experience in Tech or similar field
Must be available from Monday-Friday, 8am-5pm Pacific Standard Time

Bonus

Proficient in Google Calendar and Docs, MS Office Suite, Concur or other expense programs
Prior experience supporting multiple leaders at one time

About Company

Unity Technologies

Job Information

Status: Open Job type: Full Time Salary: Negotiable Publish date: 21 Nov 2020

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Administrative Assistant

Posted on Virtual Assistant

COMPANY INFORMATION:

CCI Systems, Inc. is an Employee Owned Telecommunications Company based in Iron Mountain, MI with 60+ years of industry knowledge and experience. Our outstanding team-based work culture and environment has allowed us to grow, develop, and retain long-term employees. We offer a comprehensive benefits package, competitive pay, flexibility, paid on the job training, overtime, professional development, and inspire you to be bold, yet accountable. We value our employee’s hard work and determination and REWARD results all while having fun!

JOB DESCRIPTION:

We are seeking an Administrative Assistant who will coordinate the onboarding of new hires between the IT, Compliance, and hiring manager and provide entry level training to the new hires on core systems. Research and route correspondence appropriately, draft documents, collect data, and analyze information as requested by the Executive Vice President (EVP). They will maintain the EVP’s calendar by planning and scheduling meetings, conferences, and travel. We offer a collaborative environment with a great work culture that encourages learning, increased responsibility, and pushes you to rise to your potential!

Responsibilities

Work with NSG hiring managers and Shared Services teams to coordinate pre-employment setup.
Assists the hiring manager in scheduling new hire training sessions.
Provide exceptional communication between the EVP, customers, vendors, and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management.
Manage an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging travel plans and itineraries; compiling documents for travel-related meetings.
Plan, coordinate, and ensure schedules are upheld.
Record, transcribe, and distribute meeting minutes as instructed.
Work closely and effectively with the EVP to keep him well informed of upcoming commitments and responsibilities.
Prioritize conflicting agendas, handle matters quickly and proactively and follow-through on projects to successful completion.
Perform other related duties as directed by EVP and Administrative Manager.

Skills we are looking for

Two-year or four-year degree in Business Administration preferred.
3-5 years in a high-level administrative support role preferred.
Must be an energetic, flexible, and a highly motivated individual who takes pride in work assignments and enjoys learning as work responsibilities expand.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external customers, and guests.
Ability to handle confidential information with discretion and diplomacy.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Leadership skills which positively influence others.
High level of demonstrated proficiency in the use of Microsoft Office products including Outlook, Word, Excel, PowerPoint, Access, and MS Project.
The ability to embrace corporate values, understand the company vision, and exemplify CCI leadership behaviors.

About Company

CCI Systems

Job Information

Status: Expired Job type: Full Time Salary: Negotiable Publish date: 14 Oct 2020

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Administrative Assistant

Posted on Virtual Assistant

COMPANY INFORMATION:

Millions of developers around the world have used Twilio to unlock the magic of communications to improve any human experience. Twilio has democratized communications channels like voice, text, chat, video and email by virtualizing the world’s communications infrastructure through APIs that are simple enough for any developer to use, yet robust enough to power the world’s most demanding applications. By making communications a part of every software developer’s toolkit, Twilio is enabling innovators across every industry from emerging leaders to the world’s largest organizations to reinvent how companies engage with their customers.

JOB DESCRIPTION:

Twilio is looking for an administrative assistant who lives the Twilio Magic by demonstrating a track record of providing proactive calendar support, juggling multiple deliverables and project work with competing deadlines and taking effective action. You will partner with executives to drive execution on team initiatives in support of business priorities. Additionally, you will provide coordination and event planning support of leader’s team events (virtual or onsite). We seek someone with:

1+ years’ experience supporting highly-scheduled executives in a fast-paced environment.
Professionalism in dealing with executives from both Twilio and our customers, and a demonstrated ability to make good decisions in a fast-paced environment with changing priorities.
High level of integrity and discretion in handling confidential information.
Ability to successfully work in a team environment and build effective working relationships.
Proficiency with Mac and the Google suite of business programs, especially Google calendar, mail, drive, docs and sheets.
Superior attention to detail with strong verbal and written communication skills along with excellent organizational skills.

What?

As an Administrative Assistant, you will execute on a variety of deliverables that may be short- or long-term and could land anywhere on the spectrum between tactical and strategic.

You will live the Twilio Magic values:

DRAW THE OWL: Assist multiple executives with calendar management and scheduling; manage domestic and international travel as well as processing expense reports on behalf of your executives.
BE AN OWNER: Track and help assist with the completion of key deliverables and follow up on outstanding items..
EMPOWER OTHERS: Act as a liaison for your executives’ direct reports, building strong relationships across the organization to progress your executives’ priorities and to help your executives maintain a realistic pulse on their teams’ morale.
RUTHLESSLY PRIORITIZE: Manage multiple complex calendars; understanding executives’ priorities in order to effectively address meeting requests.
WRITE IT DOWN: Gather and publish meeting agendas; publish meeting summaries

Why?

You will be supporting key Twilio executives, advancing our charter and having a positive impact on the working lives of our team members. We are a dynamic, collaborative team and this role is valued as a cornerstone to our success and growth. You will also be joining a diverse and supportive administrative community composed of top-notch administrative business partners of all levels, providing a unique opportunity to develop your administrative skills and experience and to help others to do the same.

Twilio is a company that is empowering the world’s developers with modern communication in order to build better applications. Twilio is truly unique; we are a company committed to your growth, your learning, your development, and your entire employee experience. We only win when our employees succeed and we’re dedicated to helping you develop your strengths. We have a cultural foundation built on diversity, inclusion, and innovation and we want you and your ideas to thrive at Twilio.

Where?

We employ diverse talent from all over the world and we believe great work can be done anywhere. Around the world, Twilio offers benefits and perks to support the physical, financial, and emotional well being of you and your loved ones. No matter where you are based, you will experience a company that believes in small teams for maximum impact; seeks well-rounded talent to ensure a full perspective on our customers’ experience, understands that this is a marathon, not a sprint; that continuously and purposefully builds an inclusive culture that empowers everyone to do their best work and be the best version of themselves.

About Company

Twilio

Job Information

Status: Expired Job type: Full Time Salary: Negotiable Publish date: 05 Sep 2020

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Administrative Assistant

COMPANY INFORMATION:

North America is entering a period of unprecedented diversity. Immigration will make up nearly 90 percent of population growth over the next 40 years. By 2045, ethnic minorities will be the majority in the U.S. This means that having a savvy language access partner is essential to managing and growing a modern organization.

LanguageLine created the language access industry in 1982. As the need for language access has grown, so have we. Today we are proud to be the world’s foremost provider of language services.

We handled 40 million interactions last year – that’s more than one new mutual understanding created every second of every day. These interactions help to ensure justice, save lives, welcome newborns, and shape futures. This is what we offer.

JOB DESCRIPTION:

Exciting career opportunities in the language access industry are waiting for you at LanguageLine Solutions. Whether you work in the corporate office, in one of our satellite offices, at our Interpreting Call Centers, or work from home, you can help make a difference in someone’s life every second of every day.

Administrative Assistant duties and responsibilities

The core duties and responsibilities of The Training Administrative Assistant revolve around supporting the Training team. Their job tasks or duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as:

Coordinate and track all activities for New Hire Orientation (NHO) and Promotion Training. Including but not limited to:
Coordinate list of promotion training participants with Work Force Management (WFM)
Coordinate NHO monthly projections with Training Manager & Recruitment
Address trainer availability challenges with Training Manager
Send training invitations, and support material links to all training participants
Keep detailed records of all invitations, enrollments and communication
Create attendance lists
Track web and instructor-led session completion progress, particularly start, first-day attendance, and completion
Report interpreters who do not start promotion training per schedule to Training Manager and Work Force Management
Report training hours in Salesforce and/or Late payments, as needed
Assign, communicate and verify GoToMeeting Links for Instructor-led Sessions (ILS)
Invite new hires who complete Web NHO to attend NHO ILS
Create attendance lists for NHO ILS participants
Create new records and update NHO official lists for web support team and Training Manager.
Verify and track any rescheduled participants
Submit NHO completion hours to Payroll
Enter promotion training completion records for Payroll in Salesforce
Report promotion training completion to HR partners and Testing as needed
Update Monthly Training Activity Reports for Training Manager and Training Director
Update and distribute Training Support Materials to workforce as needed
Other Duties
Assist Training Manager in answering questions from trainers and training participants related to NHO and promotion training sessions.
Track and create productivity reports.
Assist Training Manager in tracking and updating trainers’ days off requests; maintaining active trainers’ skills, Vacation accruals and requests on the vacation spreadsheet.
Various typing, filing, copying, and other duties to assist the Training Manager and the Training Director for project completion
Send communication to interpreter workforce regarding Collaborative Learning Sessions
Manage schedules of ad hoc trainers (from vendors and or OSL) in Impact 360
Attend Department meetings as needed
Other tasks assigned by the Training Manager
Administrative Assistant skills and qualifications

In order to perform their various duties, an Administrative Assistant must exhibit many varied skills and qualifications. At the core, the Administrative Assistant is a support position, meaning that communications and decision-making are paramount.

A few of the specific skills that all administrative assistants should possess include:

Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks, while keeping the Training Manager informed of decision that may impact the team or that involve changes to this assignment.

Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis. Also address participant’s concerns or answer questions they may have about their sessions.

Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list of priorities.

Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.

Administrative Assistant education and training requirements

The minimum level of education for an Administrative Assistant is a high school diploma or GED. Courses in word processing and general office procedures offered at vocational schools and community colleges are helpful. A bachelor’s degree is preferred. A more well-rounded education that includes writing and mathematics is also preferred.

Administrative Assistant experience requirements

Prior experience as an Administrative Assistant is preferred. On-the-job training, and a strong history of long-term work is also preferred.

This position requires the candidate to be sitting in front of a computer for most of their shift.

About Company

LanguageLine Solutions

Job Information

Status: Expired Job type: Full Time Salary: Negotiable Publish date: 05 Aug 2020

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