Administrative Assistant

Posted on Virtual Assistant

JOB DESCRIPTION:

Root Capital is seeking a dynamic, experienced Administrative Assistant to play a vital and pivotal role in the function and success of the Human Resources and Legal departments. Reporting to the Sr. HR Manager (US), the Administrative Assistant will play an important role in providing administrative support to the Legal and HR departments. The Administrative Assistant will interact with staff, leadership, and external partners, which requires excellent interpersonal skills and a high level of confidentiality. This position requires a dynamic individual who excels in a fast-paced administrative support capacity and is comfortable working with various high-level constituencies. The Administrative Assistant brings commitment and integrity to accomplishing Root Capital’s mission and goals in this and other duties as assigned.

Responsibilities

Legal Department 50%

Manages relationships with other departments regarding filing of legal records
Submits vendor invoices timely with the appropriate documentation
Maintains and updates the legal intranet site
Formats contractual documents for the legal and credit administration departments
Offers administrative support to the legal team when necessary

Human Resources Department 50%

Manages relationships with external vendors (examples: travel booking)
Submits vendor invoices timely with the appropriate documentation
Supports the local team in coordinating events on-site or/and virtually, and even in another state, country, or region, if necessary.
Offer administrative support to the local team when necessary
Responsible for organizing local events: birthday celebrations, anniversaries, etc. In coordination with HR
Primary contact of the IT team to coordinate necessary internet, telephone, and even IT supplies maintenance
Collaboration with the accounting team on local administrative reports
Retrieves archived information as needed for projects & audits
Schedules HR meetings and takes minutes as needed
Answers main phone line and transfers calls as necessary

Preferred Qualifications and Skills

3 or more of years of administrative support and office management experience working with an Executive Office or equivalent, as well as other senior-level administrators.
Exceptional organizational skills: ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Proven ability to work under pressure, multitask, and adapt to a dynamic environment.
Effective communication skills, with excellent writing abilities for high-level email communication
Proactive approach to problem-solving with demonstrated decision-making capabilities.
Comfort with AV equipment and minor technology troubleshooting
Skilled in MS Office platforms: Word, Excel, PowerPoint; Google platforms: email, calendar, contacts, file management; Salesforce (preferred)
Enthusiasm for working in a multicultural environment; experience in a global and multi-location work environment is highly desired.
Authorized to work in Peru, Mexico, Costa Rica, or the
Expected to work in US-Eastern time zone hours.
English fluency required.
Spanish fluency or proficiency strongly preferred.

About Company

Root Capital

Job Information

Status: Open Job type: Full Time Salary: Negotiable Publish date: 19 Nov 2023

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